Privacy Policy
Introduction
We Write Songs respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how your information is collected, used, and protected when using We Write Songs.
Information We May Collect
We may collect:
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your name
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email address
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billing information
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profile information
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membership activity
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event RSVPs
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communications with WWS
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technical information such as browser type, device information, or IP address
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user-generated content voluntarily shared within the community, such as posts, comments, uploads, recordings, or event participation
How Your Information Is Used
Your information may be used to:
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manage memberships and payments
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communicate about events and community updates
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send newsletters, membership communications, and relevant community emails
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improve the WWS experience
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provide member support
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maintain platform security and integrity
Legal Basis For Processing
Where applicable under UK GDPR and data protection law, WWS processes personal data on the basis of:
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contractual necessity
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legitimate interests in operating and protecting the community
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legal obligations
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consent where required
Data Sharing
We do not sell, rent, or trade member data.
Your information may be shared with trusted third-party services necessary to operate WWS, such as:
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Mighty Networks
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payment processors
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email providers
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analytics tools
These services operate under their own privacy and security policies.
WWS only shares information reasonably necessary for the operation and administration of the community and related services.
Data Storage & International Transfers
Some third-party services used by WWS may store or process data outside the United Kingdom.
Where this occurs, reasonable steps are taken to work with providers that maintain appropriate privacy and security safeguards.
Marketing & Emails
By joining WWS or subscribing to our mailing list, you may receive emails relating to:
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community news
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events and workshops
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songwriting resources
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membership updates
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special offers or promotions related to WWS
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updates from We Write Songs
You may unsubscribe from marketing and promotional emails at any time, although essential account, billing, membership, or service-related communications may still be sent where necessary.
Data Security
Reasonable technical and organisational measures are used to help protect your information.
However, no online platform can guarantee absolute security.
Your Rights
Subject to applicable law, you may request to:
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access your data
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correct inaccurate data
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request deletion of your data
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object to certain processing activities
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unsubscribe from communications
Requests can be made by contacting:
Cookies
WWS and connected third-party platforms may use cookies, analytics tools, and similar technologies to improve user experience, understand platform usage, support security, and help operate the website and community effectively.
By using WWS, you acknowledge that such technologies may be used where applicable by WWS and connected third-party platforms.
Community Content & Member Responsibility
Members are responsible for exercising discretion regarding the personal information or sensitive material they voluntarily choose to share within community discussions, comments, livestreams, or events.
While WWS takes reasonable steps to help maintain a respectful and protected environment, members acknowledge that community participation may involve interaction with other members across third-party platforms.
Data Retention & Inactive Accounts
We Write Songs may periodically review and remove inactive, abandoned, automated, or non-participatory accounts or unused data, particularly within free or public-facing spaces, in order to help maintain platform integrity, security, community safety, and responsible data management.
This may include accounts showing prolonged inactivity or little evidence of active or genuine engagement over extended periods.
Contact & Data Requests
For privacy-related questions or requests, please contact:
Changes to This Policy
This Privacy Policy may occasionally be updated to reflect changes in legal requirements, technology, third-party services, or the operation of the WWS community.
Continued use of WWS following such updates constitutes acceptance of the revised Privacy Policy.